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GREENVILLE (SC) COUNTY LIBRARY SYSTEM

MEETING SPACES USE POLICY

Meeting spaces (including Meeting Rooms, Conference Rooms Study Rooms, and the Computer Training Lab at the Hughes Main Library) are available throughout the Greenville County Library System (hereinafter referred to as "Library") for meetings, presentations, information sharing, etc. to encourage use of the Library as the destination of choice for exploring your world. Users must have a Library card to make use of the meeting spaces, with exception of the Branch Study Rooms. Out-of-County residents who wish to use the Library meeting spaces must purchase a Non-Resident Library card.

All meeting spaces available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups (hereinafter referred to as "Applicants") requesting their use. Permission to use Library meeting spaces does not constitute endorsement of the Applicants' viewpoints.

Library programs take precedence for use of meeting spaces and are not subject to this policy. Completed reservation requests for specific dates and times will be considered on first come, first served basis. The Library reserves the right to cancel or amend a reservation if necessary. Non-reserved use is available to Library cardholders only. An application must be completed prior to non-reserved use, except for use of the Branch Study Rooms.

Meeting spaces may not be used for functions that are primarily social or for fundraising, sales or any other profit-making activities except on behalf of the Library.

A meeting space is available for use only during the operating hours of the Library facility in which the space is located.

Meeting spaces are available at no charge; however, fee-based services and/or permissions listed on the Meeting Room Application may apply. Costs associated with the Computer Training Lab at the Hughes Main Library are based on the number of computers used. The Library reserves the right to charge the Applicants for damages to Library property resulting from said the Applicants' use of Library meeting space.

Violations of this policy or the Library's Code of Conduct may result in the denial of meeting spaces use and/or the assessment of fees. Applicants may appeal the denial of a meeting space use request in writing to the Library's Executive Director within ten (10) days of notification of the denial. The Executive Director's decision may be appealed to the Library Board of Trustees and will be considered at the next regularly scheduled Board meeting. The decision of the Board is final.

The Library allows the use of its facilities with the understanding that the Library accepts no responsibility for the personal safety of any person, either inside or outside a Library building. The Library is not responsible for damage, loss, or theft of personal property.

All meeting space reservations confirmed prior to the date of any revisions to this policy and related procedures will be honored as scheduled.

 

 

Approved by the Board of Trustees 6/26/00
Revised 12/3/01, 10/28/02, 12/2/02, 7/26/04, 8/28/06, 2/25/08, 2/23/09, 3/25/13